ROOM 119, 9:30 A.M.



I.            CALL TO ORDER

          II.       MINUTES

          A.  Board of County Commissioners Meeting of February 4, 2019


          A.  Elected Officials:

               1.  County Clerk

               2.  Treasurer


          B. County Department - Election Board



          A.  Bid/Proposal Openings:

               1.  Building Operations - Courthouse Courtroom HVAC VRF System

               2.  TC Departments - Vehicle Lubricants and Antifreeze


          B.  Bid Award - (Highways) - Road Materials - Deferred


         C.  Addendum #4 - (Board of County Commissioners) - to the Notice to Bidders for the Tulsa County "HQ" Administration Building Renovations



           A.  Gasoline and Diesel Fuel Quotes


          B.  Request for Approval - (Board of County Commissioners) - Affidavit Related to the Ground Lease and Subsequent Amendments with Iron Gate, Inc., Addressing a Requirement to its Commitment for Title Insurance


          C.  Request for Approval - (Board of County Commissioners) - Utility Easement with the City of Tulsa (IDP 9533) Regarding the Tulsa County Family Center for Juvenile Justice


          D. Request for Approval - (Sheriff) - Notice to Proceed to Automated Building Systems-Tulsa, Inc., for Controls System Upgrade at David L. Moss


           E.  Request for Approval - (Sheriff) - Reserve Deputy Aaron Vetter, to Retain Peace Officer Status and be Designated as a Peace Officer, Retired under Title 19 O.S. Sec 553 & Sec 554


          F.  Request for Approval - (Social Services) - to Accept Donations


          G. Resolution - (Board of County Commissioners) - to Designate Sherry Langston as Receiving Officer


          H. Resolution - (Board of County Commissioners) - to Set for Hearing the Vacation of a Public Way, to wit: In the Matter of the Request to Vacate the Inadvertent Dedication of Excess Public Rights-of-Way by Easements Filed for Record on 20 August 2018 and Recorded as Documents Nos. 2018075274, -6, -7 and -8, Situated in Section 6, Township 21 North, Range 14 East, Tulsa County, Oklahoma.  Such Hearing to be Held on Monday, March 11, 2019 at 9:30 a.m. in the Ray Jordan Administration Building, Room 119


           I.   Tort Claim - (District Attorney) - TC-2018-55, Claimant: Yeimi Posadas


           J.  Agreements:

               1.  Board of County Commissioners - Allied Engineering Group, LLC - for Consulting Services for the Tulsa County Administrative Building Headquarters Project

               2.  Board of County Commissioners - Career Development Partners (CDP) - to Provide 3-Month Manager Level Outplacement Program to Departing Employee                       

               3.  Board of County Commissioners - INCOG - for Proposal Award for Home Consortium FY2018 Homebuyer Assistance Program to Community Action Resource and Development (CARD)

               4.  Board of County Commissioners - Iron Gate, Inc. - Memorandum of Lease Related to the Ground Lease Agreement

               5.  Court Clerk - JD Young/Think Healthy Systems - for Equipment and Service for Bottleless Water Purification System - (2)

               6.  Sheriff - Wood, Puhl and Wood, P.L.L.C. - for Representation in Case of Scott et al. v. Regalado et al., Northern District of Oklahoma, Case No. 17-CV-0066-TLK-JFJ


                    K.  Requests to Advertise for Bids/Qualifications:

                        1.  Building Operations - Roof Consultant Services

               2.  Election Board - Election Board Storage Building

               3.  TC Departments - Restaurant, Kitchen and Concessionary Supplies

               Bids #1 & #3 to be received by 4:00 p.m. on 3/8/19 & to open 3/11/19 at 9:30 a.m.

               Bid #2 to be received by 4:00 p.m. on 3/22/19 & to open 3/25/19 at 9:30 a.m.


                    L.  Inventory Resolutions:

                        1.  Building Operations - (2)

                        2.  Sheriff - (3)


                   M. Sole Source - (Sheriff) - Black Creek Integrated Systems Corporation


                   N.  Utility Permits - (Engineers) - Oklahoma Natural Gas Company, a Division of ONEOK, Inc. - (2)


                   O. Travel/Training:

                        1.  Administrative Services

                        2.  Election Board

                        3.  Human Resources - (3)

                        4.  IT


P.  Personnel Actions:

     1. Building Operations

     2.  Court Services

                         3. Election Board

     4.  Highways

     5.  Parks

     6.  Social Services


Q. Juvenile Personnel Actions to Accept & File


          R.  CC Health Documents to Accept & File:

               1.  Personnel Actions

                         2.  Travel/Training


S.  Claims to be Disallowed (payments cancelled as of 2/4-8/19)


                    T.  Claims (payments for bills to be paid 1/28-2/1/19)


                    U. Blanket Purchase Orders & Emergency Purchase Orders Submitted from 2/4-8/19



County Events and Status Updates for Comment and Discussion from: Administrative Services, Building Operations, Court Services, Election Board, Human Resources, Information Technology, Parks, Purchasing, Social Services, Engineering, Highways, Inspections, Sheriff, Assessor, County Clerk, Court Clerk, Treasurer, District Attorney, Presiding Judge, Juvenile Justice, Expo Square, INCOG, Tulsa Area Emergency Management Agency, OSU Extension, CC Library, CC Health Department, River Parks Authority, Board of County Commissioners Chief Deputies, Director of Governmental Affairs