MONDAY, MARCH 11, 2019




ROOM 119, 9:30 A.M.




I.            CALL TO ORDER


County Events and Status Updates for Comment and Discussion from: Administrative Services, Building Operations, Court Services, Election Board, Human Resources, Information Technology, Parks, Purchasing, Social Services, Engineering, Highways, Inspections, Sheriff, Assessor, County Clerk, Court Clerk, Treasurer, District Attorney, Presiding Judge, Juvenile Justice, Expo Square, INCOG, Tulsa Area Emergency Management Agency, OSU Extension, CC Library, CC Health Department, River Parks Authority, Board of County Commissioners Chief Deputies, Director of Governmental Affairs


         III.     MINUTES

         A. Board of County Commissioners Meeting of March 4, 2019

         B. Board of County Commissioners Special Meeting of March 6, 2019


         A. Elected Official - County Clerk  


         B. County Department - Election Board



         A. Bid/Qualification Openings:

             1. Building Operations - Roof Consultant Services

             2. TC Departments - Restaurant, Kitchen and Concessionary Supplies


         B. Bid/Proposal Awards:

             1. Board of County Commissioners - Tulsa County "HQ" Administration Building Renovations - to Various Vendors

             2. TC Departments - Print Cartridges - to Beyond Technology, Inc.


         C. Public Hearing - (Board of County Commissioners) - the Vacation of a Public Way, to wit: In the Matter of the Request to Vacate the Inadvertent Dedication of Excess Public Rights-of-Way by Easements Filed for Record on 20 August 2018 and Recorded as Documents Nos. 2018075274, -6, -7 and -8, Situated in Section 6, Township 21 North, Range 14 East, Tulsa County, Oklahoma


         D. Public Hearing - (INCOG) - to Receive Recommendations on Housing Needs for Cities and Counties within the Metropolitan Tulsa HOME Consortium and Non-Housing Community Development Needs for the Cities within the Tulsa County CDBG Urban County in Order to File the Annual Action Plan for HUD



        A. Gasoline and Diesel Fuel Quotes


         B. Appointment - (Commissioner Sallee) - Rodney Ray to Tulsa Metropolitan Area Planning Commission


         C. Request for Approval - (Board of County Commissioners) - to Authorize Designee to Attend Closing Related to the Donation Agreement with Well Fargo Bank NA and to Accept the Donation of Certain Real Property


         D. Resolution - (Board of County Commissioners) - Order Vacating Inadvertent Excess Dedications of Public Rights-of-Way


         E. Resolution - (Highways) - to Designate Eric Coffey as Receiving Officer


         F. Agreements:

             1. Board of County Commissioners - Hyatt Regency Tulsa - for 2019 Preferred Rate

             2. CC Health - Louis M. Drapp - for Lease of Space at 2828 West 51st Street, Tulsa, OK

             3. Parks - Tulsa Community Foundation - for Grant Award for Tennis Court Expansion at Case Tennis Center at LaFortune Park


        G. Requests to Advertise for Bids/Proposals:

             1. CC Health - Video Photo Suite Media Services

             2. Highways - One (1) Multi-Purpose Excavator

             3. TC Departments - Clinical Supplies

             4. TC Maintenance Garages - Automotive Batteries   

         Proposal #1 to be received by 4:00 p.m. on 4/12/19 & to open 4/15/19 at 9:30 a.m.

        Bid #2 to be received by 4:00 p.m. on 3/29/19 & to open 4/1/19 at 9:30 a.m.

         Bids #3 & #4 to be received by 4:00 p.m. on 4/5/19 & to open 4/8/19 at 9:30 a.m.


        H. Inventory Resolutions:

             1. Administrative Services

             2. Assessor

             3. Building Operations

             4. District Attorney


         I.  Utility Permits - Engineers:

             1. AT&T

             2. Creek County RWD #2


         J. Travel/Training:

             1. Human Resources

             2. OSU Extension - (6)


        K. Personnel Actions:

             1. Administrative Services

             2. Building Operations    

             3. Engineers

             4. Highways

             5. Parks


        L. Juvenile Personnel Actions to Accept & File


         M. CC Health Documents to Accept & File:

             1. Agreements:

                 a.  LAR Consulting, LLC (Laura Runnels)

                 b. Sound Advice

             2. Personnel Actions

                     3. Travel/Training


               N. Claims to be Disallowed (payments cancelled as of 3/4-8/19)


               O. Claims (payments for bills to be paid 2/25/19-3/1/19)


                P. Blanket Purchase Orders & Emergency Purchase Orders Submitted from 3/4-8/19


                  Q. Executive Session - (District Attorney) - Requested by Douglas Wilson,  Pursuant to 25 O.S. § 307(B)(4), I am requesting this matter be discussed in Executive Session between the Board and its attorney for the purpose of confidential communications concerning a pending claim, to-wit: Huff v. City of Eufaula, et al., Case No. CJ-2018-082, pending in the McIntosh County District Court, disclosure of the details of which its attorney advises would seriously impair the ability of the Board to proceed in the public interest


                R. Discussion and Possible Action Regarding Executive Item