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 Seasonal Executive Assistant - BOCC
Location: Tulsa OK
Openings: 1
Job Definition: Seasonal (approximately 5 months) personal assistant to the County Commissioner. Under general supervision, performs difficult and responsible administrative clerical work for the County Commissioner by performing the following duties.
Job Grade: 60
Description: • Receives visitors, interviews callers, arranges conferences, and disposes of detail not requiring official action or decision. Maintains appointment calendar for Commissioner. • Composes and prepares correspondence, reports, agreements and other material. • Takes and transcribes the proceedings of meetings or conferences, and maintains official minutes of such. • Provides support in preparation of yearly budget. • Organizes and maintains numerous files. • Coordinates County Commission meeting agenda items with Chairman's Personal Assistant. • Assembles meeting agendas for Commissioner. • Writes follow up letters regarding Commission agenda items. • Prepares agenda for various meetings and posts them according to law. • Distributes mail for Commissioners' department. • Orders office supplies for Commissioners' department. • Coordinates purchase orders and invoices with Purchasing division and Fiscal Officer. • Prepares and distributes yearly Commission meeting and holiday schedules and notices as required by law. • Prepares and coordinates with other offices signature cards for all Board of County Commissioner accounts. • Prepares Commissioners' travel reimbursement claims. • Maintains file on all appointments made by Commissioners to numerous boards and agencies. • Advises Commissioners when appointments are due. • Coordinates public complaints and requests for information with other County departments. • May assist the Public Information Officer with coordinating communications projects including but not limited to media relations, writing media copy, proofreading, editing, and social media activities. • Performs other duties as assigned. NOTE: All items listed are not performed by all Executive Assistants at the same time. The Chairman's Executive Assistant performs many of these duties; others are performed by the same person all of the time.
Required Skills: Skill in using a personal computer; in using a calculator and other related office equipment; and in key boarding from straight copy. Knowledge of spelling, punctuation, business English and business math; of office methods and procedures; of bookkeeping techniques; of laws, resolutions and regulations governing county matters; and of departmental policies and procedures. Ability to make mathematical calculations with speed and accuracy; to prepare statistical reports; to understand and follow oral and written instructions; and to deal tactfully with other departments, the public and the news media.
Education / Experience: Education equivalent to graduation from a standard four year high school, including or supplemented by courses in accounting and/or bookkeeping (equivalent to business college), and over five years of satisfactory full-time paid employment in secretarial or bookkeeping work.
Licenses/Certificates: None required.
Salary Range: $16.35 per hour
Work Schedule: Monday through Friday - 8am to 5pm
Tulsa County Benefits: Benefit Summary

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