The Tulsa County Election Board currently consists of three Board members and a staff of seventeen.The Board members are Elaine Dodd, Chairman; George Wiland, Vice-Chairman and Patty Bryant, Secretary. The Chairman and Vice-Chairman are appointed by their political party and the Secretary is appointed by Tulsa County senators. All appointments are certified by the State Election Board. The Chairman and Vice-Chairman are present when the Board is taking any action, such as certifying election results or conducting a contest of candidacy hearing. The Secretary of the Election Board actually directs the Board and oversees the administration of the office.
The Assistant Secretary executes many functions in conjunction with the Secretary.
Within the staff, there are several employees who perform many job functions, including:
The Absentee Ballot Coordinator is responsible for staffing Absentee Voting Boards for early in-person voting and nursing home voting.Tulsa County employs over 40 absentee voting board members. The Absentee Department is also responsible for processing absentee ballot requests, mailing absentee ballots and receiving and maintaining security of voted absentee ballots.
The Accounting Department at the Election Board is responsible for the payrolls of all areas performing services and also the billing of each entity calling for an election.
The Election Services Coordinator is responsible for a large portion of the preparation of all elections that are conducted, including preparing and issuing election day ballots and supplies to the precinct Inspectors.
The Election Support Specialist enters all the specific parameters for each election on the computer so that the ballots will be counted electronically.
The Registrar Technician maintains current maps and street segments within Tulsa County, in addition to overseeing the Registration and Information Department, where currently approximately 330,000 Tulsa County voter registration documents are kept and updated according to residency.This department is also responsible for applying vote credit for each voter after each election.
The Precinct Official and Polling Department recruits, trains, and maintains files for all precinct officials in Tulsa County, as well as staffing precincts and corresponding with precinct polling locations for each election. Tulsa County employs approximately 1,100 precinct officials to staff 262 precincts. Each precinct is required to have an Inspector, Judge, and Clerk. For large elections, a Provisional Voting officer may also be present.
The Training Resource Technician is responsible for finding and maintaining all polling locations in Tulsa County and for voting equipment delivery, setup and return for each election. In addition, this department is responsible for the maintenance and upkeep of our 320 voting devices.Each device is cleaned, serviced and tested before use in every election.
The voting devices currently in use are the Hart InterCivic e-Scan AT. This device was purchased by the State of Oklahoma in late 2011 for use in the 2012 elections and all elections thereafter. Oklahoma was the first state to have a statewide voting system, meaning that all 77 counties in Oklahoma are computerized and use the same voting equipment.
The various types of elections are: Statewide Regular Primary, Runoff and General, Presidential Primary, Annual School, Special School, Regular Municipal, Special Municipal and County Specials. The preparation time for an election takes weeks and sometimes even months.
Precinct boundaries must adhere to all congressional, State Senate, State House, Judicial and County Commission district lines. This becomes a major project every 10 years after the Federal decennial census is taken.
The Tulsa County Election Board office is located at 555 North Denver, in Tulsa. Our office hours are 8 a.m. to 5 p.m. Monday through Friday. Registration application cutoffs are 24 days before each election. Absentee ballots by mail may be requested until 5 p.m. on the Wednesday before the election and must be returned to the Election Board via U.S. Mail or a private mail service that provides delivery documentation by 7 p.m. on election day. In-person absentee voting is available on the Thursday and Friday before all elections from 8 a.m. to 6 p.m. In Federal and State elections, in-person absentee voting is additionally available on the Saturday before elections from 9 a.m. to 2 p.m.For additional information call the Tulsa County Election Board office at (918) 596-5780.